Administrative & H.R. Coordinator

Position Administrative & H.R. Coordinator
Salary $24-$27/Hour plus excellent benefits
Reports to Admin & H.R. Manager
Status Full Time; Non-Exempt

POSITION DESCRIPTION

Under the supervision of the Admin & H.R. Manager, the Admin and HR Coordinator is responsible for the oversight and day-to-day operations of general office operations and support H.R. administration. Duties include HR recruitment and on-boarding, benefits administration, employee relations, records management and handling administrative operations.

DUTIES AND RESPONSIBILITIES

Human Resources Coordination

  • Handle talent acquisition, including posting and updating job postings, and directing applicants and inquiries to hiring managers. Position will also conduct reference checks and assist with H.R. onboarding.
  • Assist with benefits administration including open enrollment.
  • Provide HR related troubleshooting and ADP trainings as necessary.
  • Coordinate employee trainings and required health-related certifications to ensure compliance.
  • Maintain H.R. and personnel files, consultant records, and agency files both physical and electronic.
  • Assist in processing unemployment claims, accident and workers compensation claims, and incident reporting.
  • Assist in maintaining compliance with federal, state and local employment laws and regulations.
  • Respond to employees regarding general HR inquiries.
  • Complete special projects and other duties as assigned.

Administrative Operations

  • Oversee office operations including maintenance of multiple office sites, handle office and equipment concerns, and trouble shoot office operations issues.
  • Provide reception support in answering the telephone, conducting general intake, distributing mail, photocopying, typing, faxing, and filing.
  • Maintain general office areas: updating signage, organizing and maintaining stocks of supplies & forms, copying and distributing documents to staff, tidying up general office work areas, etc.
  • Greet visitors and program participants, handling front desk duties, and support office maintenance.
  • Assist in organizing special events/programs for staff and agency.
  • Provide administrative and H.R. support to other staff as requested.
  • Position is in-person, five days per week, Monday through Friday. May need to travel and support different worksites as needed.

QUALIFICATIONS/REQUIREMENTS

  • BA degree plus 2 years of experience providing administrative or H.R. operations support.
  • Good written and verbal communication skills in interacting with people in a positive and courteous manner.
  • Good knowledge of Google Drive and Microsoft Office Applications, such as MS Word and Excel.
  • Good organization skills with a results-oriented focus, and ability to meet strict deadlines.
  • Good level of personal organization, attention to detail and follow through with a strong ability to stay calm in high-energy environments.
  • Ability to handle sensitive and confidential information with discretion and diplomacy.
  • Must be dependable and have ability to multitask and prioritize work while also being flexible to support staff needs.
  • Possess professional demeanor, integrity, good judgment, and good interpersonal skills.
  • Bilingual in English and Chinese (Cantonese and/or Mandarin) is required.
  • Able to lift or move at least 25lbs.
  • Commitment to taking regular Covid-19 health tests as required by program health and safety guidelines and/or current health directives.
  • Ability to complete Covid-19 vaccination requirement unless the individual qualifies for an exemption due to a disability or religious reason. (Exemptions must be approved by H.R.)

CYC is an Equal Employment Opportunity employer and will not discriminate against any applicant or employee on the basis of race, age, religion, gender, marital status, national origin, citizenship, ancestry, physical or mental disability, veteran status, sexual orientation, or any other basis recognized by federal, state or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Application Procedure:

Please submit a thoughtful cover letter, resume, and sample workshop/lesson plan in PDF (.pdf) format or Word Doc (.doc) format to CYC via email: job@cycsf.org

Attn: Admin & H.R. Coordinator

To apply for this job email your details to job@cycsf.org